General Oncost 7

This window allows for the setup of rules for calculating oncosts and generating the relevant posting transactions for any oncosts. Separate rules can be setup for individual cost centres or one set of rules for multiple centres.

The calculation of oncosts occurs when the Update G/L Posting PTD File is processed and is based on those transactions that meet the selection criteria defined.

Sick Leave oncosts may be based on a percentage of the total value for Hours Types and/or Allow/Deduct transactions associated with Sick Leave. Difference Oncost percentages for different cost centres can be defined.

Prerequisites

Rules and Guidelines

  • There are up to 12 oncosts available.

  • If the Retrospective Pay field is blank, then the retro transactions from payroll will be posted to the G/L in the same manner (same G/L Debit and G/L Credit Accounts) as the other non-retro transactions that each rule is calculating.

    If the Retrospective Pay field is ticked, then only retro transactions from payroll will be posted to the G/L, and all other transactions that meet the other criteria within this rule will display as an ERROR to indicate that they cannot be processed. For every G/L posting rule that there is a record with the flag ticked, there also needs to be a record with the flag not ticked to ensure that non-retro transactions can be posted.

    Thus, if the Retrospective Pay field is blank, the rule will process for both retro and non-retro transactions from payroll. It is only if the retro transactions need to be processed to different G/L accounts that separate rules need to be created for retro (ticked) and non-retro (unticked) transactions.

Field Information

Type or select if the details of this record applies to an Hours Type, Allowance/Deduction, or a Leave Type.

Option Description
H Hours Type
A Allowance/Deduction
L Leave Liability
N Net Pay

Records with a Code of L are not included in the Accrual/Reversal process.

Type or select an Hours Code, Allowance/Deduction code or a Leave Classification code, based on the selection in the Hours A/D or Leave field.

If the field is left blank, all Hours Codes, Allowance/Deduction codes or Leave Classification codes not covered in other specific table records are covered by this record.

Select the company.

Select the state.

Select the applicable location.

Select the wage group from the list.

Select the appropriate cost centre.

Type or select an Account Number where the oncost rules are to be linked.

If left blank, all Account Numbers not covered in another specific table record are included.

Type or select a Department Number where the oncost rules are to be linked.

If left blank, all Departments not covered in another specific table record are included.

Type or select an Employment Type where the oncost rules are to be linked.

If left blank, all Employment Types not covered in another specific table record are included.

Type or select a Personnel Type where the cost rules are to be linked.

If left blank, all Personnel Types not covered in another specific table record are included.

This is the costing method to be included in the posting to the General Ledger Account Number.

Option Description
A Select records that are defined as Actual Costs
S Select records that are defined as Standard Costs

 

This is the Costing Type to be included in the posting to the General Ledger Account Number.

Option Description
D Departmental Costing: Select records that do NOT have Labour Cost codes attached but DO have Department/Account codes.
L Labour Costing: Select records that Do have Labour Cost codes attached, REGARDLESS if they are Department or Account codes.

 

This is the Payment Method to be included in the posting to the General Ledger.

Option Description
B Bank Credit
C Cheque
D Express Pay Bank Credit
E Envelope/(Cash)
F Express Pay Cheque
G Express Pay Cash
H Express Pay No Payment
M Express Payment
N No Payment
P Prepayment
R Rebank

 

This field allows a rule to be created to direct portions of an A/D code to specific General Ledger Accounts. The functionality associated with the use of the "Include in Costing" 'H' and 'L' options for A/D codes. If enabled, the value of an A/D code will be broken down into 'portions' that are associated with the Classification Code for any HOURS codes paid in the period, and the Associated Hours Classification can be used to create separate General Ledger rules for each portion.

The different Hours Classifications supported are:

Options Description
A Annual Leave Loading
L Long Service Leave
N Normal Pay
O Other Leave
P Public Holiday
Q Training
R RDO
S Sick Leave
T Overtime
V Annual Leave
W Workers Compensation

Note: This field will only be active when the Payroll Code type is 'A/D'.

This field displays the following options:

Option Description

Blank

Any transactions flagged as Retro Pay will be posted to the same G/L account as non-retro pay.

Note: This field is blank by default.

Ticked

Any transactions flagged as Retro Pay will be posted to the G/L accounts listed on the window where it is ticked.

Any non-retro records will be ignored by this rule if ticked.

Note that this field is activated when either Hours (H) or A/D (A) is selected in the Hours, A/D, or Leave field.

Type a journal number. Each posting transaction generated using the posting rules is allocated the journal number. It represents a collection of self-balancing transaction for reporting purposes. The G/L Posting PTD File - Open report and the G/L Posting PTD File - Closed report are both sequenced by journal numbers.

Type or select a General Ledger debit account number or the components that make up a valid General Ledger account number using Substitution Expressionsor wildcards.

Type or select a General Ledger credit account number or the components that make up a valid General Ledger account number using Substitution Expressionsor wildcards.

Type or select a General Ledger Debit account number or the components that make up a valid General Ledger account number using Substitution Expressions or wildcards.

  • This field is activated only if the Program Control option GLACC is activated to run using Accruals Methods #1.
  • This field is not accessible if the Code selected is for Leave.

 

Type or select a General Ledger credit account number or the components that make up a valid General Ledger account number, using Substitution Expressions or wildcards.

  • This field is activated only if the Program Control option GLACC is activated to run using Accruals Methods #1.
  • This field is not accessible if the Code selected is for Leave.

 

This is the percentage to be used when calculating the general oncosts.

This is the Hourly Rate that may be used when calculating the general oncosts. This field can be left blank.